Congratulations on becoming an Affiliate of the Sowing Journey Fund. This is certainly a great honor and happiness for us and for you as we work together for the ideal of helping people and helping people.
The Sowing Journey Charity Foundation is a transparent, legal and strictly regulated organization . Therefore, you need to read and understand this regulation to know what is allowed and not allowed to do, to understand your rights and responsibilities.
Here are the definitions:
Charity Fund Sowing Love Journey : will be abbreviated as Fund .
Operational cost of the apparatus: is the budget for operating expenses, not taken from the contributions of benefactors.
Writer : is an Associate who signs a full-time contract with the Foundation.
Benefactors, benefactors : are contributors to the Fund.
Beneficiary : is the object that the Fund helps, can be individual or collective.
Contributor : is an Associate working part-time with the Foundation.
Volunteer : is a seasonal Worker with the Foundation.
Partner: is an individual or organization that wishes to carry out a charity project with the Fund and is agreed by the Fund to cooperate by a cooperation agreement signed by both parties.
Journey to sow love (HTGYT) : As the name of one of the Fund’s many projects, World Health Organization is considered as the main philanthropic activity towards specific purposes as stated in the Foundation’s operating principles. The Fund’s project activities can be time-limited, such as health-related activities at a specific location, or indefinite, such as those related to education and community development.
PART 1: KNOWING THE FUND OF THE JOURNEY of sowing love
Article 1. Main characteristics
- The Journey to Sow Love Fund is a Charity Fund with no administration fees . Operational costs are not taken from the contributions of benefactors and sponsors but contributed by the Founders and the Management Board, also known as the operating costs of the apparatus.
- The Journey to Sow Love Fund is a transparent and lawful operation fund, audited annually by a reputable auditing company . helping benefactors and donors to choose each of the Sowing Love Journeys (charity projects) that are campaigning for donations.
- The Journey of Sowing Love Fund not only provides funds and materials to beneficiaries , but also focuses on conveying the message of love, wrapping each other with good leaves and torn leaves, and torn leaves with a lot of damage .
- The Sowing Journey Fund focuses on the effectiveness of charity journeys and projects by multi-layer verification , evaluating the effectiveness after implementing the journey of sowing love, Charity projects over time, building Build a database for volunteer work. Annual report on the results of the projects.
Article 2. History of formation
The forerunner of the Sowing Journey Fund was established by Dai Dung Group with the main support, companionship and professional support from the Association of Young Doctors of Ho Chi Minh City. Ho Chi Minh. The Fund has been operating since 2019 and has supported and organized more than 10 programs in 05 provinces. The Fund contributed to building 02 libraries, providing medical examination and treatment and giving gifts to 5000 people with a total estimated cost of more than 7 billion VND.
The Sowing Journey Fund is a private charity.
The Fund is located at house number 123, Bach Dang Street, Ward 2, Tan Binh District, Ho Chi Minh City.
The Sow Love Journey Foundation is not a political organization, nor is it a religious organization.
Article 3. Organization chart
The Journey of Sowing Love Fund is managed by the Management Board, the Fund also has a Head of the Foundation’s Founding Committee and specialized committees gathered in the Executive Council to run the Fund’s day-to-day operations.
The Fund operates in the following fields: medical support, support and organization of free medical examination and treatment, support in providing medical supplies and equipment to develop grassroots health care in disadvantaged areas and regions. remote areas; provide medical support, support and organize free medical examination and treatment, support the supply of medical supplies and equipment for the development of grassroots health care in disadvantaged and remote areas; providing medical support, supporting and organizing free medical examination and treatment, supporting the supply of medical supplies and equipment to develop grassroots health care in disadvantaged areas, remote areas, etc.
SECTION 2: WORKERS’ CODE OF BEHAVIOR
Article 4. For project beneficiaries.
With all our warm hearts, understanding and compassion, we respect and dedicate ourselves to the Beneficiary. We need to love them, support them, share their joys and sorrows with them, regardless of their race, class, religious tradition or thought orientation.
We do this on behalf of the benefactors and sponsors to do this with a non-discriminatory, non-discriminatory mind. Even if the Beneficiary does not have access to a good education, does not have good morals or high culture, we may face unpleasant situations, we still cherish them, accept them.
We will have to base on the criteria as a measure when approving supporting projects. However, we do not work dry, but we stand with the applicant, dedicatedly completing the procedure to help them to be able to disburse as quickly as possible.
We not only stop at performing material tasks such as giving items and money, but we also carry in ourselves a nobler mission of “Sowing love” to spread warmth. The blood of youth, the kindness of the doctor and the beauty of giving to the community.
Article 5. For benefactors, sponsors.
- Benefactors and sponsors have authorized us to act as a bridge to transfer money and items to people in areas with material shortages and areas where life is still difficult. We are honored and proud to be trusted to carry out this mission. We must appreciate the money and items of the benefactor, because it not only has material value but also has a very spiritual spiritual value . It is an expression of immense compassion and unconditional love for fellow citizens. Although not visible to the naked eye, kindness is a precious jewel that we are fortunate to be the carrier. A small number of philanthropists, benefactors besides kindness want to give away material money, they still want to promote their image, want to be famous in charity work. They may have additional requirements such as filming and taking pictures… Sometimes they tell the truth, exaggerate about their charitable activities or contributions to promote their image to society. In these cases we should be careful to calmly communicate closely. Maybe their kindness, even if it hasn’t been fully expressed, even if it’s only fleeting and small, is still a good seed, so that it can grow in the future.
- Many benefactors have the thought of making voluntary contributions to accumulate merit for the future. No matter what the motivation for charity, we still need to bow our heads to philanthropic contributions. Sometimes benefactors make a donation with a condition that allows them to spread their religion. For example, donating items that are useful to the poor, but with the image of the supreme being in the benefactor’s religious faith. Although we deeply respect everyone’s hearts and religious beliefs, we still have to be careful to refuse and guide benefactors to find appropriate religious organizations such as temples and churches to donate items bearing gifts. religious images. The Sow Love Journey Fund is not a religious organization, and does not practice religious propaganda.
Article 6. For partners and other charitable organizations
The Fund’s project wants to achieve success, we not only operate alone but often have partners working together to implement the project. Partners can be governments, mass organizations such as the Youth Union, Women’s Union or religious organizations such as temples, churches …
We agree on the terms of cooperation with our partners in writing before working on the project together. Partners may want to volunteer but do not know how to do it correctly and effectively. The more transparent the text of the cooperation agreement, the clearer the cooperation, the less obstacles to implementation. The written agreement also needs to mention the case of suspending the project in the event of a serious breach of the agreement by the partner, because we have an obligation to properly use the contributor’s items or money. During the project implementation, we regularly communicate, check, remind to avoid obstacles to the project.
For other charities, whether small groups or large organizations, we must bow our heads in respect and find ways to share, support and cooperate with them. We practice very well how to break the inferiority complex to easily share with everyone.
Article 7. For colleagues and superiors.
The members of the Fund are conscious of strictly observing the laws and regulations of the Fund.
With superiors, they must respect and obey the assignment in work and unexpected tasks.
With colleagues must love, harmony, solidarity together to build a strong team to successfully complete the tasks assigned by the Management Board and the Executive Board.
We need to listen to conflicting opinions within the Fund objectively, calmly consider, weigh right and wrong when making arguments. We can reserve our opinions but must abide by the final decision of a higher authority, as outlined in the Authority to Approve document.
The Foundation will organize joint activities to build team spirit. If there are still problems in thinking, we all boldly speak out our thoughts in the spirit of solidarity to build a strong team.
Article 8. For comments from the community.
Our foundation is an open and transparent organization. We need to listen to the comments of the community. Find out the cause and remedy the positive contributions to the Fund contributing to the improvement of its organizational structure. We sincerely want to do better work, want to correct mistakes if there are mistakes.
PART 3: WORK AND HOURS
Article 9. Communication style.
As a Fund Partner, you will become the Fund’s representative when interacting with benefactors, donors, and beneficiaries. The social community will look at you to evaluate the Fund.
- polite culture , cheerful spirit is always the most important thing. You cannot successfully conduct a charity project if you are stressed with many obstacles. Do not raise your voice and try to control your anger as much as possible. You have to show how your presence always brings a fresh atmosphere to the community, to everyone.
- The Author Card is the most important form of self-certification when you need to introduce yourself in communication. The sequence of ID numbers and QR codes on the card as well as on the business card will provide full information and your working history for people to understand about you. People can use their phones, computers, etc.. scan the QR code or enter the ID number to get full information about the Fund’s Partners with whom they are communicating. The Membership Card is issued for a period of 6 months or 1 year.
- How to greet: you don’t have to, but we encourage you to greet people the way you greet people, you should lower your body to show respect for the person you come in contact with.
- Uniforms: We provide you with costumes and items bearing the Foundation’s logo for you to use while working for the Foundation. You need to use at least one outfit or item with the logo to let people know that you are working for the Foundation. The more you use, the better. Costumes and tools include: Shirt, Pants, Skirt (summer or winter), Hat, Bag or Backpack, Badge, Notebook, Pen…
Article 10. Telecommunications means
We provide you with telecommunications costs so that you can best communicate for your business needs. You need a smartphone to work. If not available, you can apply for a salary advance to buy a smartphone. The advance amount can be deducted gradually over 12 months so as not to affect your income level.
You use your smartphone to receive help requests, write reports, apply for business expenses, approve projects, collect donations from benefactors, etc. The fund will subsidize external telecommunications costs. salary for you to pay for your phone and internet.
In addition, you must have accounts in popular social networks such as Facebook, Youtube, Viber, Skype, Wechat for communication. You must register with the Human Resources Department of the Foundation the official account name of each social network in order for the Fund to contact you. These account names should also appear on your business card and profile page.
You must also open an email account with Gmail or another provider. When sending an email, you can attach an image or video clip. Remember to shrink (resize) images, each image is only around 1 MB when attaching via email. In case the video clip is larger than 10 MB, you must publish it on Youtube in a non-public mode except for the person with the link, and then send the link to the recipient.
You must keep your phone fully charged at all times. If necessary, you must have a spare battery.
Opening a bank account is also mandatory. You need to open an account and online payment applications to transact with the Fund.
Article 11. Work volume and working hours
The employment contract with an Associate is to work full time, but due to the nature of your work, the regulations governing your work are very different from those of an Office Agent. In general, you will work 6 days a week , 8 hours a day . However, we need you to work with your heart more than enough hours.
- If the area where you work has an office of the Fund, you come to work at this office 8 hours a day. The start time and end time will depend on the actual situation. You and your direct manager will agree on working hours.
- In case the area where you work does not have an office of the Fund, you can be anywhere as long as there is enough internet to carry out the work. In this case, we also have to set up working hours so that you have to focus on answering the phone during these working hours.
- Outside of working hours, you do not need to answer the phone, but you still have to open the phone to meet unexpected work. If you have to work overtime, you are entitled to overtime according to the overtime regulations. If you work overtime while on a business trip, you are not eligible for overtime allowance because you already receive a work allowance. The Fund encourages you to take compensatory leave with these overtime hours. The effect of compensatory leave is one year from the date of overtime.
- You have the following days off with full pay: weekly rest days (usually Sunday or an appropriate regular day), public holidays, New Year holidays, annual leave days as prescribed in the Labor Code.
Article 12. Business trip
You may often have to travel to verify, run projects in remote areas, out of your home.
- Before each trip, you use applications on your phone to apply for approval for the trip including funding approval, vehicle approval, business allowance, accommodation costs, etc. Proposal and approval levels will be based on Work Allowance Regulations . In case of emergency, just approve the trip and transportation expenses, other benefits can be approved later because there is a clear Working Work Allowance Regulation.
- While on a business trip, you are entitled to a work allowance for personal expenses in addition to your salary. However, you are not entitled to an overtime allowance because the Fund only counts one type of allowance. In the case of special projects that require you to work a lot of overtime, you can explain to your superiors to apply for more allowances when finalizing trip expenses.
- You can use public transport, personal vehicles or vehicles provided by the Foundation to travel for work.
- In the approval of business expenses, you can estimate the costs incurred such as communication with partners, the purchase of supplies for the work of the business trip, etc.
- Training: Each year you will attend from 1 to 2 focused training sessions to train more hard skills, train soft skills.
Article 13. Labor contract and cost saving
The necessary expenses for you to work are taken from the cost of operating the apparatus , not from benefactors. You need to use thrift in all cost proposals because the money to run the machine is not very much.
Since the cost of your salary and other benefits is not taken from the Fund, you will sign an employment contract with the Internal company to be paid salaries, benefits and allowances
PART 4: SALARY, BONUS AND BENEFITS
Read this section to understand the salary regulations, bonuses and other benefits that you are entitled to when working for the Fund.
Article 14. Salary
- The fund pays you according to the monthly salary regime . That means whether the month has many working days (31-day month) or few working days (holiday month, Tet holiday), you are also entitled to the same salary. When you go on a business trip and work on a day off, it will be arranged to make up for it on the following days.
- Wages are distributed on the 5th of every month. If the 5th falls on a Sunday or holiday, you may get paid earlier. Salary information is confidential. The Foundation does not encourage you to find out other people’s salaries and disclose your salary to others.
- Salary increase: Every year, the Fund will review to increase your salary. Salary will increase based on the following factors:
- a) Salary increase according to price slippage during the year, based on the index of price slippage in each region, summarized and announced annually by the Ministry of Finance.
- b) Increase salary according to work performance. There will be 4 hit levels: Excellent: % increase. Good level increased by %. Average: % increase and Weak: % increase
- c) Unexpected salary increase, based on the special proposal of the Executive Board or the Management Board.
- Vacation day with full salary
- a) For every 12 months of work, you are entitled to 12 days of annual leave and receive 100% of your salary during the leave days. The number of annual leave days is increased according to service seniority. For every 5 years of working, an additional 01 (one) day of leave will be counted.
- b) Number of days of leave to be taken once a year or divided into several leave days. Before leaving, you must ask for permission and be approved by your immediate superior.
- c) This year’s leave, if not fully taken, will only be reserved until the end of December next year.
- Holidays with full salary
New Year’s Day (January 1st of the solar calendar): 01 (one) day
Lunar New Year (1 day at the end of the year and the first 3 days of the lunar year): 04 (four) days
Hung King’s death anniversary (March 10 in lunar calendar): 01 (one) day
National Reunification Day (30/4 solar calendar): 01 (one) day
International Labor Day (May 1, solar calendar): 01 (one) day
National Day (September 2, solar calendar): 01 (one) day
If the above-mentioned holidays coincide with a weekly rest day, you will be compensated for the following day. These holidays are subject to change as required by law.
- Personal day off with full salary
In addition, you are also entitled to leave your own job and still receive full salary in the following cases:
You yourself get married, take 03 (three) days off
Your child gets married, takes 01 (one) day off
Father, mother (wife’s side, husband’s side), wife, husband, children die, take 03 (three) days off
Article 15. Bonus
Each year, in addition to salary, you are rewarded with 2 months’ salary by the Fund in July and January every year. The one-time bonus is equal to the average salary of the previous 6 months.
In case you have not worked for 6 months, you will receive an amount proportional to the number of months you have worked at the Fund.
- In addition, in some special cases, the Fund also has hot bonuses to encourage your work ethic.
Article 16. Welfare and gifts
In addition to salary and bonus, you also have a little more joy with the following policy of gifts
Gifts for the Lunar New Year, if you work for 12 months, you will get 2,000,000 VND. Those who have worked at the Fund for less than 12 months will be given an amount proportional to the number of months you have worked at the Fund. Time from the official working day to the first day of the lunar new year.
Gift for International Women’s Day 8/3 (only for female friends, of course!) you will get 200,000 VND.
Gift for Hung Vuong’s death anniversary is 200,000 VND.
Gifts for the occasion of April 30 and May 1 are 200,000 VND.
Gift for your child on International Children’s Day (only for children under 16 years old) x00.000 VND for each child.
Mid-Autumn Festival gifts: Your share will be 200,000 VND, your children under 16 years old will get 20,000 VND each.
Gift on National Day September 2, get 200,000 VND
Gifts for New Year’s Eve, 200,000 VND.
Money to celebrate the first day of the lunar new year, if you are present on the first day of the lunar new year, the Fund will celebrate your age 200,000 VND.
Your wedding gift: 1,000,000 VND to celebrate your wedding day. If the bride and groom are in the Fund, they will get 2 parts.
If you are unfortunately sick or have an accident and need to be treated at the hospital for 03 days or more (from the date of admission), you will receive a gift worth 200,000 VND.
If your loved one dies unfortunately, the Foundation also shares with you that loss with a gift to visit. If you are a biological parent (of your spouse) you will get 2,000,000 VND/person. If you are a spouse or child, you will receive VND 2,000,000/person. If you are grandparents (grandparents, grandparents) will be 200,000 VND / rate.
Article 17. Other allowances and insurance regimes
You are also entitled to the following benefits and insurance regimes:
- Lunch: Taking care of your lunch is also the responsibility of the Foundation. If the Fund does not organize to cook for you, the Fund will pay you lunch at 30,000 VND/day, in case you work more than 4 hours, you will have a snack at 20 . 000d.
- Health insurance: After signing a labor contract, the Fund will buy you health insurance with a specified amount. As a rule, you must also pay your salary for the purchase of health insurance. You can choose the most convenient hospital from the list of hospitals provided by the social insurance agency to be served when you are sick.
- Unemployment insurance: According to the law, the Fund will pay unemployment insurance x% of salary, employees must also deduct x% of salary to pay unemployment insurance. Later, you can apply for unemployment benefits when you can’t find a job according to the law.
- Social insurance: Paying social insurance is a right and an obligation. According to regulations . You will have a social insurance book to record how much you and your Fund have paid. When you quit your job, you will receive it all at once or when you retire, you will receive a substantial pension for the rest of your life.
For new Affiliates, it is possible that the Fund will sign a temporary contract. During this time, health insurance, unemployment insurance and social insurance will be calculated directly into your salary. After the end of the temporary contract period, if you continue to sign a fixed-term labor contract with the Fund, then the Fund will buy insurance for you as required by law.
PART 5: VOLUNTEERS, COLLABORATIONS
Before becoming an Employee of the Foundation, you should familiarize yourself with the work of a Volunteer or a Contributor. There are also times when you already have another job, cannot participate full-time at the Sowing Journey Fund, you can also join as a Volunteer or a Contributor.
Article 18. Collaborators
- If you only work part-time for the Sowing Journey Fund, you can sign a work agreement with the Foundation in the form of a Contributor.
- The collaborators will follow the case contract regime. When there is a necessary project, the Contributor will join the project, sometimes only for one day, sometimes for many days, but not full-time. The collaborators are entitled to full salary for working days for the Fund.
- Every month, with or without a project, the Contributor is still entitled to a subsidy called a fixed allowance to maintain connection with the Fund.
- The collaborator is entitled to other allowances for work such as allowance for telecommunications expenses, allowance for working expenses like the collaborator.
- The collaborators will be able to attend joint training sessions with the collaborators.
Article 19. Volunteers
Volunteers have the same working conditions and benefits as collaborators, except for the fixed allowance and training benefits.
Article 20. Amendment of Employee Regulations
The Statute of Members consists of 5 parts and 20 articles. This policy is used internally within the Sowing Journey Fund. Depending on the circumstances, it can be adjusted accordingly. The most recent version of these Regulations is available on the Foundation’s website.
APPENDIX: WORKING COSTS
| I. | Fees and per diem: | ||||
| Transport | Personal vehicles | Vehicle Fund equipped | Public transport | ||
| A. | Work of the Day: | ||||
| first | Distance less than 40km | Business fee | Are not | ||
| Transportation support | 1,200VND/km
(minimum 7,000VND/trip) |
Actual payment for petrol
(can issue petrol vouchers) |
Actual payment according to the bus ticket | ||
| 2 | Distance from 40km or more | Working expenses for more than 8 hours | 100,000 VND/trip | ||
| Per diem for more than 12 hours | 150,000 VND/trip | ||||
| Transportation support | 1,200VND/km | Actual payment for petrol
(can issue petrol vouchers) |
Actual payment according to the ticket | ||
| B. | Multi-Day Work: | ||||
| domestic distances in Vietnam | Business fee | 150,000 VND/day | |||
| Transportation support | 1,200VND/km | Actual payment of gas and motorbike rental locally (if any) | Actual payment according to the ticket | ||
| Cost of stay | Savings, no more than 200,000 VND/person/day | ||||
| II. | Proof of payment of per diem | ||||
| – Approve business expenses for trips from 40km or more
– Bill; proof of legal ticket purchase in accordance with the law when traveling on a business trip by means of transport or a receipt from the vehicle owner, renting a house to stay (homestays will have the signature and phone number of the host). ). Particularly, the voucher for air ticket payment is the ticket stub (boarding pass (or electronic ticket) and the invoice issued by the ticket office. |
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